702.01

BUILDING AND SITES

Selection of an Architect/Engineer

Architects or engineers for major building and district master plan projects shall be interviewed and reviewed by the Superintendent or superintendent's designee or committee appointed to a specific building project.  The recommendation shall be presented to the Board for their consideration and official approval for the specific project under consideration.

• Legal Reference: Code of Iowa Chapter 544A

• Cross Reference: Administrative Regulation 702.01A

• By action of the Board 12/13/76; Revised 6/13/83; Reviewed 8/9/93; Revised 6/12/00; Revised 04/27/09

• Edited 04/09

702.02

BUILDING AND SITES

Procedures with Architects/Engineers During Construction

 The following guidelines shall be followed with relation to procedures with architects/engineers during any construction period:

1.   Any changes requested by the Board, architect, and/or administration shall be submitted in writing to the Superintendent, or superintendent designee, who shall request the architect to obtain prices.  Recommendations shall be submitted to the Board for action.  When the construction project needs to continue, the Change Order may be submitted after the fact at the next Board meeting.  If the Board approves, three copies of the Change Order will be prepared, and the Superintendent or superintendent’s designee will sign for the Board, with copies to go to the Board.

2.   Estimated costs less than $25,000 that must receive immediate action in order to continue job progress shall be referred to the Chief Financial Officer for approval, with notice to the Board President.  Major Change Orders, $25,000 or more, will be given to the Board on a monthly basis.

3.   The architect shall check payment request and submit voucher to the Superintendent or superintendent’s designee. The administration, with Board approval, shall have the authority to make payments that are under contract.

4.       The architect shall submit reports of work progress to the Superintendent or superintendent’s designee each month.

5.   Regular job conferences shall be scheduled for each project. The Superintendent shall appoint an administrator to represent the District.

6.   The architect shall keep the Superintendent or superintendent’s designee apprised of the contractors’ performance to include delays affecting the completion date. Major delays will be reported to the Board.

·         By action of the Board 12/13/76, 10/13/80; Revised 6/13/83, 12/10/84; Reviewed 8/9/93; Revised 6/26/00; revised 04/27/09; Revised 9/14/09

·         Edited 04/09; 9/09