STUDENTS

Student Accounting

1. All eligibility and physical examination records will be kept in the Activities Office and the Activities Director will be responsible for the accuracy and updating of these records.

2. Rosters of students involved in each interscholastic activity will be prepared on the computer in the Activities Office. This data base will be updated weekly as students are added or dropped from an interscholastic activity. The initial participation roster will be prepared at the start of each season.

3. The Area Education Agency will publish two GPA rosters for the student body of each school at the end of each quarter. A regular GPA roster will be published and provided for each building. In addition, a roster will be published of all students in the building, using weighted grades for higher level courses, for the purpose of Interscholastic Eligibility.

4. A roster of the interscholastic activities currently in session will be published on the last day of each quarter by the Activities Office. This will be used to cross check with the AEA-GPA Weighted Eligibility Roster and Failure List in order to determine eligibility. It will be the responsibility of the head coach or person in charge of the interscholastic activity to check the eligibility of each participant and to provide a roster to the Activities Office for interscholastic activities that start in the middle of a grading period.

5. The process of receiving this information from the AEA usually takes approximately seven days. Eligibility will be determined for students involved in interscholastic activities currently in session within forty-eight hours of the school receipt of the weighted GPA Eligibility Roster from the AEA.

NOTIFICATION OF COACH AND PARTICIPANT

1. Junior high building officials must notify the high school activities office prior to the established eligibility date of any ninth grade student who is ineligible due to this policy or who violates the Iowa High School Athletic Association eligibility policies.

2. As soon as possible, following determination of the eligibility status of a student participant, the Activities Office will notify the head coach or person in charge of the interscholastic activity. The Activities Office will also notify the parent/guardian of the student, by mail, of the ineligibility. It shall be the responsibility of the head coach or person in charge of the interscholastic activity to personally notify the participant immediately and to remove that student from the participation list. The head coach or person in charge of the interscholastic activity shall also take steps to provide the student with tutoring or other assistance to enable them to regain their eligibility at the end of the next grading period.

PRACTICE/REHEARSAL

1. Students whose weighted GPA for the quarter/semester is less than 1.5 are ineligible and will not be allowed to attend practices or compete in events during the following quarter.

2. Students that do not pass at least four full-credit courses for the semester are ineligible for the following semester. They may not compete in events during the entire semester, but they may practice. (State Department of Education Rule)

3. Ineligible students will not be allowed to try-out for activities.

4. Students whose weighted GPA for the quarter/semester is 1.5-1.99 will be on probation until the day that mid-quarter grade reports are received by the school the following quarter. Probationary students may attend practice, but will not be allowed to compete in events. Those probationary students who earn a 2.0 weighted GPA or above on their mid-quarter report will become eligible immediately. Probationary student that do not earn at least a 2.0 weighted GPA on their mid-quarter report will become ineligible and will not be allowed to practice or compete during the remainder of the quarter. The coach or activity sponsor is to review the students mid-quarter report and bring it to the activities office if they feel the student should be declared eligible.

5. Students participating in classes in which grades and credit are earned and concert attendance is mandatory will be affected by this policy. Outside of the school day concerts that result from instruction in these courses will be permitted, except in instances involving interscholastic competition. (Includes Jr. High Courses: Chorus, Band, Intermediate Band, Band and Orchestra, Orchestra Winds; Sr. High Courses: Mixed Chorus, Mixed Chorus II, A Capella, Show Choir, Chamber Singers, Band, Orchestra and Orchestra Winds.) Students will not be penalized in their grades for not participating in interscholastic competition, due to being ineligible.

6. Eligibility is required for participation in any event that is an interscholastic contest. That is, eligibility is required for participation in either a team role or support role of a team involved in an interscholastic contest.

Example: Athlectic Contests

A. Athletes
B. Pom Pon Members
C. Cheerleaders
D. Team Managers/Trainers
E. Team Mascots
F. Band at Athletic Contests

PARTIAL CREDIT CLASSES

All partial-credit classes will be computed in the GPA, for eligibility purposes.

DROPS FROM CLASS

1. Students with 6 full credit classes will be allowed to drop the sixth class, with the permission of the building principal, counselor and parents during the eighth and ninth week of each semester, without any grade penalty.

2. A student is not permitted to drop below five full-credit classes. If there are special circumstances which make this necessary, these must have the approval of the building principal and are to be made known immediately to the Regional Director.

TUTORING

Consistent with the intent of the eligibility policy, tutoring shall be offered to those students who may be in danger of ineligibility and those who have lost eligibility. Coaches, activity sponsors, and activity directors at each school shall be involved in defining and implementing the tutoring program for their school. Students shall be made aware of the program. Tutorial programs already in place may be used or modified to meet the intent of the policy.

TRANSFER STUDENTS

The grades that transfer into a school from another school inside or outside the school district will be the grades used to determine participation for the remainder of the quarter they enroll. The grades the student earns during the current quarter/semester of enrollment are the grades that will be used to determine eligibility for the following quarter.

INCOMPLETES

Students who receive an incomplete grade, have approximately ten days to change that grade. Students in this situation will remain eligible and their eligibility will be evaluated after the incomplete grade has been removed. This process shall occur as quickly as possible.

SUMMER SCHOOL

Grades earned in summer school classes will be used only to improve the students eligibility status. Students may take summer school and earn one or two credits. If a course is taken in summer school to replace a course that was failed, the grade received in summer school may replace the failing grade for the purpose of eligibility if the course is a comparable course. Comparable and non-comparable course grades will be averaged into the grading period preceding summer school. A comparable course shall be one that meets the same requirements in the same subject area. Students who are on probation at the end of second semester may use grades earned at the end of the first three weeks of summer school to improve their eligibility status for summer school.

A senior who graduated in June and whose second semester grades place him on probation for Interscholastic Competition may enroll in the Davenport Community School District Summer School in order to regain eligibility for Summer Sports by having a 2.0 average at the end of three weeks. The student must continue enrollment in the course or courses to maintain eligibility.

APPEAL PROCESS

Students who have been declared ineligible as a result of Policy 505.5 shall have the right to appeal the ineligibility in the case of extenuating circumstances. The procedure is as follows:

1. A written appeal of the ineligibility is to be filed with the Regional Director by the pupil, parent or principal. The written appeal shall include a full description of the extenuating circumstances upon which the appeal is based.

2. A prompt impartial hearing before the Administrative Advisory Council shall be scheduled by written notice to the pupil, parent and principal. If a teacher's grade is questioned, that teacher shall be in attendance at the hearing.

3. The pupil shall be entitled to representation by counsel and have the right to call witnesses and present evidence.

4. The Council shall make a written decision following the hearing to the superintendent, pupil, parent, and principal.

5. The decision of the Administrative Advisory Council may be appealed to the Superintendent of Schools and subsequently to the Davenport Community School District's Board of Directors.

• Revised 3/92; 11/92; 11/93