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Administrative Regulation 503.06ASTUDENTS
Definitions – Cum Folders
For the purposes of this policy, the District
shall use the following definitions of terms.
-
Student Any person who attends or has
attended a school in the District.
-
Eligible student A student or former
student who has reached age 18 or is attending a
post-secondary school full time or with the
equivalent of 12 semester hours. A student who
has not graduated from high school shall be
presumed as a dependent of his or her parents
until such time as satisfactory evidence to the
contrary is presented to school officials.
- Parent
Either natural or adoptive parent of a student,
a guardian, or an individual acting as a parent
or guardian in the absence of the student’s
parent adoptive parent, or guardian
-
Education Records Any record (in
handwriting, print, tape, film, data files, or
other medium) maintained by the District or an
agent of the District which is directly related
to a student except:
-
A personal record kept by a
school staff member if it is kept in the sole
possession of the maker of the record. Data of
this category shall consist of those data
maintained in confidential personal notes of
professionals in the school. (example:
principals, psychologists, school counselors,
teachers, school nurses) These data shall be
maintained only so long as they are useful to
the professionals in contact with the student.
These data are not subject to required release
to parents or their legal representatives except
in compliance with judicial order, or orders of
administrative agencies where those agencies
have the power of subpoena. (This data is not
in the cumulative folder).
-
An employment record which
is used only in relation to a student’s
employment by the District.
-
Alumni records that contain
information about a student after the student is
no longer in attendance in the District and
which do not relate to the person as a student.
-
Standardized test questions
and performance assessment tasks that are not
directly related to students.
- Cross Reference:
Board Policy
501.08 Students—Legal Status;
503.06
Cumulative Folder
- Legal Reference: 20 U.S.
C. § 1232g, 1415 (1988); 34 C.F.R. Pt. 99,
300.560--.574 (1993); Iowa Code §§ 22; 622.10
(1995); Iowa Code § 256B; 1980 Op. Att’y Gen.
720, 825; IAC 281.12.3(4)
- By action of the Board:
11/8/76; Revised 6/13/83; 11/12/90; 7/12/93;
2/7/94; Revised 3/12/01
- Edited 3/01
- Adopted 8/94
- Reviewed 5/96
- Revised 7/99, Revised
02/07
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