BUS. & NON-INSTR. OPER.

Requisitions for equipment, supplies and services are to be made on the properly authorized forms. The authorized requisitions form must be signed by officially designated personnel and contain the proper budget item charge number before being processed.

Form "C" for supply purchases must be filled out completely, following the directions on the form -

1. Building and department
2. Suggested vendor if known
3. Budget code
4. Ship To: Warehouse
5. Special Instructions
6. Mark for
7. Type one item per line with a maximum of 16 items per form
8. Purchase orders will be generated from no more than 2 forms to the same vendor with no more than 25 items
9. Principals signature and date
10. Coordinators signature and date
11. Signature and Date of appropriate director

Form "C" for equipment purchases shall be filled out the same, except that the minimum dollar value will be $ 500.00. If less than $ 500.00, it shall be considered a supply item.

Form "S" for supplies from the stockroom must be filled out completely, following the directions on the form -

1. Complete building and department name
2. Complete account code. Use only one account code on a requisition
3. See current Warehouse Inventory for complete item description of each item being requested
4. Complete Quantity, order unit, and catalog number for each item ordered
5. When the order form is complete, it must be approved by the budget Administrator. Do not send directly to the Purchasing Department without approval. If you are using site based budget money your building principal must approve. You may then take or send your request to the District Warehouse for processing.
6. When order is delivered to the building, the delivery ticket must be signed and dated. A copy of the delivery ticket will be left with the delivery.

Form "A124" for maintenance work requests are to be filled out for all maintenance and remodeling work, and sent to Maintenance Department. For repairs of Office or Instructional equipment, including telephones, the form should be sent to the Purchasing Department.

• Approved 6/82
• Updated 4/91, 8/93, 7/99
• Revised 7/96