Board Policy 502 – Health and Safety
|Board Policy||Administrative Regulation|
|502.01 Physical Examination (Revised 02/09/09) (Revised 7/14/14)||502.01A
|502.02 Vision Screening (Revised 02/09/09) (Revised 7/14/14)|
|502.03 Annual Physical Examination for Athletes (Revised 02/09/09) (Revised 7/14/14)|
|502.04 Communicable Diseases: Students (Revised 02/09/09)(Revised 9/22/14)||502.04A
|502.05 Injury at School (Revised 9/27/10) (Revised 1-9-17)||502.05A|
|502.06 Use of Motor Vehicles (Revised 12/10/07) (Reviewed 1/14/13)|
|502.07 Work Permits (Reviewed 12/10/07) (Reviewed 1/14/13)|
|502.08 Use of Bicycles (Reviewed 12/10/07) (Reviewed 1/14/13)|
|502.09 Student Insurance (Reviewed 12/10/07) (Revised 1/14/13)|
|502.10 Emergency School Closings (Revised 12/10/07) (Revised 1/14/13)|
|502.11 Student Special Health Services (Revised 02/09/09)(Reviewed 9/22/14)|
|502.12 Artificial & Real Trees (Reviewed 12/10/07) (Revised 1/14/13)|
|502.13 Bomb Threats (Revised 12/10/07) (Revised 4/14/14)|
|502.14 School Procedures During Severe Weather (Revised 12/10/07)(Revised 2/25/13)||502.14A|
|502.15 Drills for Emergency (Reviewed 12/10/07)(Revised 9/9/13)||502.15A|
|502.16 Administration of Medication to Students (Revised 8/8/11)(Revised 2/3/14)
|502.17 Wellness Policy (Reviews 7-13-11) (Revised 3/27/17)||502.17A|
|502.18 Animals on District Property|
A student enrolling in kindergarten, or first grade if the student did not attend kindergarten, shall be strongly encouraged to have a medical examination from a personal physician and submit the completed form to the school showing that the exam has been completed.
The principal shall be responsible for distribution of the forms and informing parents of the District policy.
The physical examinations are not required by law but are strongly recommended at kindergarten, sixth, and ninth grade.
- Cross Reference: Board Policy 501.04 Entrance Requirements; Administrative Regulation 502.01A, 502.01B, 502.01C, 502.01D
- By action of the Board 11/8/76; Revised 4/11/83; Revised 6/10/96; Revised 3/15/99; Reviewed 12/10/07; Revised 2/09/09
- Edited 2/09; Reviewed 7/14
The District shall provide a program of vision screening for children in the schools. Age appropriate screening shall be administered by the school nurse for all students in kindergarten, third, fifth, and seventh grades and students in other elementary and intermediate grades who are new to the District.
Parents or guardians should receive notification when vision screening is being done at the school. A student may be excused from taking these screenings upon presentation of a note from parent or legal guardian to the school administration.
- By action of the Board 11/8/76; Revised 4/11/83; Revised 6/10/96; Revised 8/14/00; Reviewed 12/10/07; Revised 2/09/09
- Edited 2/09; Reviewed 7/14
Annual Physical Examination for Athletes
Students participating in interscholastic athletics must be examined annually by a physician or doctor of chiropractic before competing or practicing in any athletic program. The cost of this physical examination shall be borne by the parents or legal guardian of the athlete. Only one examination card for all sports with a physician’s or doctor of chiropractic’s signature shall be maintained on file with the athletic departments.
This program shall be conducted in accordance with the rules of the Iowa Boys’ High School Athletic Association and the Iowa Girls’ Athletic Associations and the Iowa Department of Education.
- Legal Reference: 281 Iowa Admin. Code § 36.14(1)
- By action of the Board 11/8/76, 4/10/78; Revised 4/11/83; Revised 5/13/96; Revised 2/14/00; Reviewed 12/10/07; Revised 2/09/09
- Edited 2/09; Revised 7/14/14
Communicable Diseases: Students
Students with a communicable disease shall be allowed to attend school provided their presence does not create a substantial risk of illness or transmission to other students or employees. The term “communicable disease” shall mean an infectious or contagious disease spread from person to person, or animal to person, or as defined by law.
Prevention and control of communicable diseases shall be included in the District’s Blood Borne Pathogens Exposure Control Plan. The procedures shall include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees, and record keeping. This plan shall be reviewed annually by the Superintendent or superintendent’s designee and school physician.
The health risk to immunosuppressed students shall be determined by their personal physician. The health risk to others in the school district environment from the presence of a student with a communicable disease shall be determined on a case-by-case basis by the student’s personal physician, a physician chosen by the school district, or public health officials.
The parent or guardian will notify the school when they learn their child has a communicable disease. The school nurse will notify the Iowa Department of Public Health through School Health Reporting provided by the Scott County Health Department concerning any reportable communicable diseases investigated for students. Health data of a student are confidential; such data shall not be disclosed to third parties; only the disease and not the student’s name is reported.
It shall be the responsibility of the Superintendent or superintendent’s designee, in conjunction with the school physician, to develop administrative regulations stating the procedures for dealing with students with a communicable disease. Students who are identified as being unable to attend the normal school setting shall be placed on Home Instruction.
Legal References: School Board of Nassau County v. Arline, 480 U.S. 273; 29 U.S.C. §§ 701; Iowa Code Chapter 139; 641 I.A.C. 1.2, 1.5
By action of the Board 11/8/76; Revised 4/11/83, 9/15/86; Revised 8/26/96; Revised 6/26/00 ; Revised 12/10/07; Revised 02/09/09
Edited 02/09; Revised 9/22/14
Injury at School
When a student becomes ill or is injured at school, every effort will be made to contact the student’s parents, legal guardian, emergency contact or other person as designated by the parent. In case of medical emergency the District, while not responsible for medical treatment of an ill or injured student, will have employees present administer emergency or minor first aid if possible.
District staff that witness the student injury is responsible to ensure that Student Injury Form is completed and signed by the principal. It is the responsibility of the principal to ensure this accident report is filed with the Superintendent or superintendent’s designee within 24 hours after the student is is injured.
Each year parents are to complete an emergency medical information authorization form that includes: existing medical conditions, contact information, authorization for treatment, procedures to be followed, and release of information. Emergency procedures will be followed to the extent that the situation allows.
The Superintendent or superintendent’s designee is responsible for development of administrative regulations governing the procedure in the event a student should become ill or injured at school.
Legal References: Iowa Code § 613.17
By action of the Board 11/8/76; Revised 4/11/83, 10/12/87; Revised 5/13/96; Revised 2/14/00; Revised 03/13/06; Revised 02/09/09; Revised 9/27/10
Edited 02/09, 9/10, 1/9/17
Use of Motor Vehicles
Student vehicles driven to school shall be regulated by state motor vehicle laws in addition to rules established by the building principal.
The privilege of driving a car to school may be withdrawn from a student for failure to observe specific rules and regulations developed by the administration regarding the use of motor vehicles on school property.
Legal Reference: Iowa Code §§ 279.8A, 321.236
By action of the Board 11/8/76, 4/11/83, Revised 3/11/91; Reviewed 5/13/96; Revised 2/14/00; Revised 12/10/07
Edited 12/07; Reviewed 1/14/13
The Superintendent or superintendent’s designee shall issue age and work permits to students when requested in accordance with provisions of State and Federal Child Labor Laws.
Application for these work permits may be made at the office of each secondary school in the District.
Legal Reference: Iowa Code § 92.11
By action of the Board 11/8/76, 4/11/83; Revised 5/13/96; Revised 2/14/00; Reviewed 12/10/07
Edited 12/07; Reviewed 1/14/13
Use of Bicycles (Formerly 502.11)
The principal of each building shall make regulations concerning the riding of bicycles to and from school. The privilege of riding a bicycle to school may be withdrawn from a student for failure to observe these regulations.
Legal References: Iowa Code §§ 279.87; 321.236
By action of the Board 11/8/76, 4/11/83; Revised 5/13/96; Revised 3/27/00; Reviewed 12/10/07
Edited 12/07; Reviewed 1/14/13
The Board shall make a student accident insurance and dental insurance plan available to all students attending the District. The cost of such insurance shall be the responsibility of the student’s family.
The administration shall establish procedures for the program.
The Board strongly recommends that a student participating in interscholastic athletics be adequately insured. A policy from an insurance company determined by the Superintendent or superintendent’s designee may be obtained through the school.
Parents are responsible for sports injuries and associated costs.
By action of the Board 11/8/76, 4/11/83; Revised 5/13/96; Revised 3/13/00; Reviewed 12/10/07
Edited 12/07; Revised 1/14/13
Emergency School Closings
The Superintendent or superintendent’s designee shall have the authority to close schools because of extreme weather or other emergency conditions for the length of time the emergency exists. School closings will be announced via mass communication media and posted on the district’s website immediately following the decision to close.
Every reasonable effort shall be made to have the students attend the number of days as specified by Iowa Code and board policy.
Legal Reference: Iowa Code § 279.10
By action of the Board 11/8/76; Revised 4/11/83; Revised 5/13/96; Revised 2/14/00; Revised 12/10/07
Edited 12/07; Revised 1/14/13
Student Special Health Services
The Board recognizes that some special education students need special health services during the school day. These students shall receive special health services in conjunction with their individualized education program.
The Superintendent or superintendent’s designee, in conjunction with the licensed health personnel, shall establish administrative regulations for the implementation of this policy.
Cross Reference: Board Policy 602.11 Special Education
Legal Reference: Board of Regulation v. Rowley, 458 U.S. 176 (1982); Springdale School District # 50 v. Grace, 693F.2d41(8th Cir.1982); Southeast Warren Comm. School District v. Dept. of Public Instruction, 285; N.W.2d 173 (Iowa 1979); 20 U.S.C. §§1400 et seq. (1994); 34 C.F.R. Pt. 300 et seq. (1996); Iowa Code §§ 256.11(7); 256B; 273.2, .5, .9(2)-(3): 280.8 (1999); 281 I.A.C. 12.3(7), 41.96
By action of the Board: Adopted 4/23/01; Reviewed 12/10/07; Revised 02/09/09
Edited 02/09; Reviewed 9/22/14
Artificial and Real Trees
The only trees allowed in our buildings are those which are artificial or confined to a pot. Candles or electric lights are prohibited on potted trees or on artificial trees of all metal construction. The administrator of each building is responsible to ensure that corridors, course of travel, and building exits remain unobstructed.
Any decorations on potted trees should be removed prior to winter break.. This is to prevent trees from becoming a fire hazard during the vacation period.
By action of the Board 11/8/76, 6/13/83, Revised 3/11/91; Revised 12/9/96; Revised 11/12/01; Reviewed 12/10/07
Edited 12/07; Revised 1/14/13
As a general rule, the building is not to be evacuated unless a bomb or explosive device is found. The principal of a school may decide to evacuate the building if, in the principal’s judgment, special circumstances make this action advisable.
The administration will develop Administrative Regulations that will be maintained and updated in a Security Manual to be kept in each building outlining procedures to be followed in case of a bomb threat or other type of threat to the students, staff, community members, or facilities in the District. District personnel shall receive annual training for emergency situations and what procedures should be used in various situations.
By action of the Board 11/8/76, 6/13/83; Revised 5/13/96; Revised 8/12/02; Reviewed 12/10/07 with further consideration in 2007-2008
- Revised 4/14/14
School Procedures During Severe Weather
The Superintendent or superintendent’s designee has the authority to decide whether or not to dismiss students during severe weather or when severe weather is imminent.
When the decision is made to delay dismissal, parents or guardians who want their children released must come to the school and pick them up.
Cross Reference: Administrative Regulation 502.14A
By action of the Board 11/8/76, 6/13/83, Reviewed 3/11/9; Revised 5/13/96; Revised 2/14/00; Revised 12/10/07;
Edited 12/07; Revised 2/25/13
Drills for Emergency
Each principal shall see that all possible precautions are taken to protect against damage, personal injury, or panic. Each principal is responsible to see that the fire alarm system is in good working order, that adequate fire extinguishers are available and in good working order, and appropriate personnel are trained in their proper use.
Four fire drills and four tornado drills shall be conducted each year in each school building with at least two drills of each type conducted between July 1 and December 31 of each year and two of each type conducted between January 1 and June 30 of each year. One fire drill and one tornado drill must be conducted within the first twenty days of the start of each semester. Whenever possible, at least one fire drill each year shall be observed by Fire Department personnel at each building so as to assure the best and most up-to-date practices are in use. An ALICE (Alert, Lockdown, Inform, Counter and Evacuate) drill will be conducted within 20 days of the start of each semester.
The principal shall report the hour and date of each drill and the time occupied in emptying the building.
- Cross Reference: Board Policy 502.13 Bomb Threats; Administrative Regulation 502.15A
- Legal Reference: Iowa Code § 100.31.
- By action of the Board 11/8/76, 6/13/83, Reviewed 3/11/91; Revised 5/13/96; Revised 3/13/00; Reviewed 12/10/07
- Edited 12/07; Revised 9/9/13
STUDENTS Administration of Medication to Students
The District understands that some students may need prescription and nonprescription medication to participate in their educational program.Nonprescription medication requested by a parent or guardian (hereafter “parent”) may be administered when the student and parent provides (1) A signed and dated written statement by the parent requesting medication and administration and (2) The medication is in the original, labeled container, either as dispensed or in the manufacturer’s container. Prescription medication shall be administered when the student’s parent provides:
1. A signed and dated written statement by the parent requesting medication administration;
2. The medication is in the original, labeled container, either as dispensed or in the manufacturer’s container; and
3. A written order signed by the attending physician. This order must to be renewed each school year. Persons administering medication shall include the licensed registered nurse, parent, physician, and school staff who have successfully completed a medication administration course reviewed by the Board of Pharmacy Examiners. A medication administration course, and periodic update shall be conducted by a registered nurse and a record of course completion shall be kept on file.For staff personnel to administer the epinephrine auto injector additional training needs to the completed: ie. the Epinephrine Administration Course, the Anaphylaxis Training Program and the Food Allergy and Anaphylaxis Emergency Care Plan reviewed annually. A record of course completion shall be kept on file. The District’s stock epinephrine auto injector will remain at the school during field trips. When administration of the medication requires ongoing professional assessment and monitoring due to the serious nature of the illness, or medication side effects, an Emergency Health Plan and/or Individual Health Care Plan may need to be developed by licensed health personnel with the student and the student’s parent. By law, students with allergic reactions or other airway constricting diseases may self-administer their medication upon written consent of the parents and the prescribing physician regardless of the student’s perceived competency to administer the medication. The written statement by the parent and prescribing physician requesting student self-administration shall be kept on file in the nurse’s office. Per Iowa Code, “the parent or guardian of the student shall sign a statement acknowledging that the school district is to incur no liability, except for gross negligence, as a result of self-administration of medication by the student.” (Code of Iowa; §280.16) Trained transportation employees may administer student provided medication in the case of an emergency when student or other school personnel are unable and with prior written permission of the parent/guardian. • Cross Reference:Board Policy – Administrative Regulation 502.16A; #502.05 Injury or Illness at School
• Legal Reference:§124.101(1), Code of Iowa; §147.107, Code of Iowa; §147.107, Code of Iowa; §155A.4(2), Code of Iowa; §152.1, Code of Iowa; §280.23, Code of Iowa; §280.16, Code of Iowa; Education —§41.12(11) IAC; Pharmacy —§8.32(124, 155A), IAC; Nursing Board —§6.2(152); IAC 281-14.3
• By Board Action: Adopted 4/11/05; Revised 02/09/09; Revised 8/8/11
• Edited: 02/09, 8/11
• Revised 2/3/14; Revised 12/12/16
The district is committed to providing a comprehensive learning environment for developing and practicing lifelong wellness practices behaviors. The entire school environment, not just the classroom, shall be aligned with healthy school district goals to positively influence a student’s understanding, beliefs, and habits as they relate to good nutrition and regular physical activity.
Nutrition Education and Promotion: The District will teach, model, encourage, and support healthy eating by all students. Schools will provide nutrition education and engage in nutrition promotion.
Physical Activity: The District will maximize physical education activities, teach physical activity skills, and promote lifelong fitness. Schools will provide students with age and grade appropriate opportunities to engage in physical activity that meets the Iowa Healthy Kids Act.
Other School Based Activities that Promote Wellness: As appropriate, schools will support students, staff, and parents’ efforts to maintain a healthy lifestyle.
The following nutritional guidelines for food available on school campuses will be adhered to:
• Meals served through the national School Lunch and School Breakfast Program will be appealing and meet, as a minimum, nutrition requirements established by state and federal law:
• Schools providing access to healthy foods outside the reimbursable meal programs before school, during school and thirty minutes after school shall meet the United States Department of Agriculture (“USDA”) Smart Snacks in School nutrition standards, as a minimum. This includes such items as those sold/traded through a la carte lines, behavioral supports (such as through school-based currency), vending machines, student-run stores, and fundraising activities;
• Snacks provided to students during the school day without charge (e.g., class parties) will meet standards set by the district in accordance with law;
• Schools will only allow marketing and advertising of foods and beverages that meet the Smart Snacks in School nutritional standards on campus during the day.
The superintendent or superintendent’s designee shall implement and ensure compliance with the policy by:
• Reviewing the policy at least every three years and recommending updates as appropriate for board approval;
• Implementing a process for permitting parents, students, representatives of the district’ Food and Nutrition Services, teachers of physical education, school health professionals, the school board, administrators and the public to participate in the development, implementation, and periodic review and update of the policy;
• Making the policy and updated assessment of the implementation available to the public (e.g., posting on the website, newsletters, etc.). This information shall include the extent to which the schools are in compliance with policy and a description of the progress being made in attaining the goals of the policy; and
• Developing administrative regulations, which shall include specific wellness goals and indicators for measurement of progress consistent with law and district policy.
- Legal Reference Note: In accordance with Public Law 108-265, Section 204 enacted June 30, 2004 and will take effect not later than the first day of the school year beginning after June 30, 2006.
- Cross Reference: Scott County School Wellness Policy developed by a School Health Advisory Committee 2005-06.
- By Action of the Board: Adopted 3/20/06; Reviewed 2/09/09; Revised 7/11/11
- Edited: 02/09, 7/11
- Revised 3/27/17 and created new Administrative Regulation 502.17A
Animals on District Property
With the exceptions noted below, animals are not allowed in District facilities, at District-sponsored activities or events; or on District grounds when students are present for the school day.
A “Service Animal” for purpose of this policy is a dog that has been specifically trained to do work or perform tasks for the benefit of an individual with a disability, including, but not limited to, a physical, sensory, psychiatric, intellectual, or other mental disability. The work or tasks performed by a Service Animal must be directly related to the individual’s disability or necessary to mitigate a disability. Such Service Animals are permitted on District property and at District activities or events.
To the extent possible, a Service Animal should wear identification to provide adequate notice to students, school personnel, and school visitors of the animal’s status.
Dogs whose sole function is to provide comfort or emotional support do not qualify as Service Animals.
Students Requiring a Service Animal
A parent/guardian of a student requiring a Service Animal must contact District Coordinator of Section 504 Plans. A student requiring a Service Animal shall be allowed to have the Service Animal accompany the student on District property and at District functions, whether in or outside the classroom.
School Visitors Requiring a Service Animal
If a visitor to District property presents with a Service Animal, when not readily apparent, District personnel may inquire as to whether the animal is required because of a disability and what work or task the animal has been trained to perform. Such inquiries may be made to confirm the animal is a Service Animal and is rightfully present on District property.
Service Animals must be harnessed, leashed, or tethered, unless these devices interfere with the Service Animal’s work or the individual’s disability prevents using these devices. In that case, the individual must maintain control of the animal through voice, signal, or other effective controls.
Control, Supervision, and Damages
The handler of a Service Animal must be in control of the animal at all times. The owner or handler of a Service Animal is responsible for the supervision and care of the animal, including any cleanup. The Service Animal must be immunized and in good health.
In all instances, the Board reserves the right to hold the owner or handler of a Service Animal liable for property damage caused by a Service Animal to the same extent required by other Board Policy or Administrative Rules that impose liability for property damage. In addition, either the owner or handler, or both, may be liable for personal injury caused by the animal or related to the presence of the animal on District property.
Exclusion of a Service Animal from School Property
A principal or designee may exclude a Service Animal from school property for the following reasons:
- The animal poses a direct threat to the health or safety of others that cannot be eliminated by reasonable modification(s).
- The animal is out of control and the animal’s handler does not take effective action to control it.
- The animal is not housebroken.
- The presence or behavior of the animal fundamentally alters the service, program, or activity of the school system.
If a principal or designee excludes a Service Animal from school property, the principal or designee must document the reason(s) for the exclusion and notify the superintendent. The superintendent or designee will make a determination whether the Service Animal will be allowed to return to the school and, if reasonably possible, notify the individual with the Service Animal in writing of the decision within five school days of the initial exclusion.
If a Service Animal is excluded, an individual with a disability will be provided the opportunity to participate in educational services, programs, or activities as required by law without having the Service Animal on the premises.
Appeal of Exclusion of a Service Animal from School Property
The superintendent’s decision regarding exclusion of a Service Animal from District property may be appealed consistent with Board Policy and any other procedure established by the District.
Conflicting Disability Accommodations
Students with medical condition(s) affected by Service Animals should contact District Coordinator of Section 504 Plans if they have a health or safety related concern about exposure to a Service Animal. The student registering the concern may be asked to provide medical documentation that identifies the condition(s) allowing a determination to be made as to whether the condition is disabling and whether there is a need for an accommodation.
If a principal wishes to request a therapy dog for his or her building, the principal must submit a written request along with documentation of the therapy dog’s specific training and vaccinations to the Superintendent or the Superintendent’s designee. The Superintendent or designee has final approval of the request. Parents/guardians will be informed if a therapeutic dog has been assigned to the building. The legal owner of the dog retains all responsibility for the animal’s care, welfare, and applicable liability insurance.
Teachers wishing to maintain a small animal in the classroom (e.g. gerbil, guinea pig, mouse, turtle) must obtain prior permission from the principal. Such permission can be withdrawn at any time, for any reason. The teacher is responsible for the animal’s care and supervision.
Other exceptions to the prohibition regarding animals on District property may be made under special circumstances, for educational purposes, and/or as required by law.
A parent/guardian who wishes to request an exception for educational purposes specific to a particular student subject to an Individual Education Program or Section 504 Plan, must contact the Director of Exceptional Education.
A person who wishes to request other exceptions, must contact the principal or his or her designee and obtain permission. If permission is granted, the person bringing the animal must exercise appropriate supervision of the animal, as determined by the principal or designee, while on District property or at the District-sponsored activity or event. The person bringing the animal must furnish transportation for the animal. Animals will not be allowed to travel to and from the student’s attendance center on the school bus or other District-operated transportation. The District is not responsible for the care or supervision of the animal.
- By action of the Board 3/9/15