Davenport Community Schools Visitor Management System
Now Available… register early!
The Davenport Community School District will be implementing the new visitor management system in the 2015-2016 school year. Though the district has had a visitor process in place for many years, this update to a software system will ensure consistency and more rigorous security protocols for schools. The system the district is implement is the V-Soft Raptor visitor management system. Raptor enables schools to produce visitor badges, monitor volunteer hours, and electronically check all visitors who may be restricted from access. The overall goal of this system is to identify and welcome guests and increase the safety of our schools.
The system is a visitor registration system that enhances school security by reading visitor drivers’ licenses and then printing a visitor badge that include custody issues on file, district-wide or school trespass orders or matches to the national sex offender database. Visitors will be asked to provide a government issued ID (drivers’ license, passport, etc.) to enter any Davenport Community School building. If a visitor does not have a government issued ID, the district can provide an alternate form that must be verified and approved.
The system was recently installed in April for our schools to begin to learn the system and work through any issues that may occur. We appreciate the public’s patience as we work through this new implementation and continue to make our buildings safer for staff and students. We encourage you to learn more about the process and visit www.davenportschools.org/vistors to view the Frequently Asked Questions that will help clarify this new process or see BELOW. If you are a frequent visitor, feel free to stop in the front office and check it out. Scan your i.d. early so you are all ready to go when the system is mandatory with the start of school.
Thank you again for your continued support of student safety and achievement.
Frequently Asked Questions sheet for Visitors
What is the Visitor Management system?
Davenport Community Schools has a Visitor Management process in place however, the Visitor Management system Raptor is a visitor registration system that enhances school security by reading visitor drivers’ licenses, comparing information to a sex offender database, alerting campus administrators if a match is found, then (assuming no match was made) printing a visitor badge that includes a photo.
Why is the Davenport Community School District using this system?
Davenport Community Schools are transitioning to a paperless system. Safety of our students is our highest priority. The system, Raptor will provide a consistent system to track visitors and volunteers. It will create a process that allows for the schools to greet each visitor and monitor people who are in the building. The system quickly prints visitor badges that include a photo, the name of the visitor, time and date.
What’s the purpose of the Raptor Visitor Management System?
It does several things:
- Identifies the visitor through a picture ID, per the School District Policy.
- Checks against the online sex offender registry and checks against a list of any building-entered prohibited persons.
- Prints a Visitor’s Badge, with name, picture, date, time, and destination.
- The system also records visitors’ names, time in the building, etc, for reports that can be used for administrative purposes such as tracking volunteer hours, etc.
What kinds of IDs will work in Raptor?
Officially the scanner is able to scan all 50 state licenses, state identification cards, concealed handgun licenses, consulate ID cards, green cards, and some military cards. It doesn’t officially scan the other countries’ IDs or passports.
What does a visitor do if he or she doesn’t have a government issued ID?
For those individuals who don’t have a government issued ID they must fill out a District Visitor No ID Form. This form verifies why the person wants to visit and must be approved.
What other information is the school taking from driver’s licenses?
Raptor is only scanning the visitor’s name, date of birth, and photo for comparison with a national database and any private alerts. No data will be shared with any outside company or organization.
Is an ID card scan necessary each time a person comes in the building? How would that work?
After the first scanning of the ID the operator the scanned visitor may check-in and out at the kiosks station.
What is the checkout process for leaving the building?
The checkout process doesn’t involve scanning the card again. The operator would simply find the name of the person who is signing out from a list of visitors in the appropriate tab and click a “sign out” button. OR the visitor kiosk may be used. This provides a record of entry and departure and time in the building. The Raptor badge should be returned to the operator and destroyed.