Administrative Regulation 503.06G
It shall be the responsibility of the Superintendent or Superintendent’s designee to inform District employees about parents’ and eligible students’ rights under this policy. Employees shall also be informed about the procedures for carrying out this policy. It shall be the responsibility of the Superintendent or superintendent’s designee to notify parents and eligible students annually of the right to inspect and review the student’s records. The District Record Manager shall annually cause to be published in a newspaper of general circulation in the DCSD community and in appropriate school publications, notification of the rights of parents and students in the Family and Educational Rights Privacy Act (FERPA). The notice shall be given in a parent’s or eligible student’s native language, if a language other than English is necessary to communicate FERPA rights. The notice shall include a statement that the parents have a right to file a complaint alleging the District failed to comply with this policy. Complaints shall be forwarded to Family Policy and Regulations Office, U. S. Department of Education, Washington, DC 20202.
The student handbook or similar publication is given each student each school year. Handbooks contain general information about the school and a copy the Public Notice Statement—————-
The following information may be released to the public in regard to any individual student of the school district as necessary or desirability arises. Any student’s parent/guardian not wanting this information released to the public must make objection in writing to the principal or other person in charge of the school which the student is attending.
NAME, ADDRESS, TELEPHONE LISTING, DATE AND PLACE OF BIRTH, MAJOR FIELD OF STUDY, PARTICIPATION IN OFFICIALLY RECOGNIZED ACTIVITIES AND SPORTS, WEIGHT AND HEIGHT OF MEMBERS OF ATHLETIC TEAMS, DATES OF ATTENDANCE, AWARDS RECEIVED, THE MOST RECENT PREVIOUS SCHOOL ATTENDED BY THE STUDENT AND OTHER SIMILAR INFORMATION.
The cumulative record shall provide a continuous and current record of significant information on progress and growth. [Iowa Administrative Code 281—12.3 (4)] The cumulative records shall be maintained until four years after the student leaves the District or graduates. Annual notification shall be given as to which records shall be destroyed after that time period so that parents or eligible students may request the records.
- Cross Reference: Board Policy 501.08 Students—Legal Status; 503.06 Cumulative Folder
- Legal Reference: 20 U.S. C. § 1232g, 1415 (1988); 34 C.F.R. Pt. 99, 300.560–.574 (1993); Iowa Code §§ 22; 622.10 (1995); Iowa Code § 256B; 1980 Op. Att’y Gen. 720, 825; IAC 281.12.3(4)
- By action of the Board: 11/8/76; Revised 6/13/83; 11/12/90; 7/12/93; 2/7/94; Revised 3/12/01
- Edited 3/01
- Adopted 8/94
- Reviewed 5/96
- Revised 7/99, Revised 02/07